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ispecx News / Updates

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DOCUMENTracker File Management

ispecx new DOCUMENTracker app allows inspector companies to share documents between all members of the organization. Getting a W-9 form to a Vendor is now an easy task for the office staff. In simpler layman terms, a DOCUMENTracker management system can be described as an electronic version of a filing cabinet.

Staff just shares the company folder allowing access to the folder or specific files. These folder/file shares can be between clients, agents, vendor, contractor or any member of the organization. Think of it as an integrated DropBox. Even better your Agents can also create shared folders/files between clients, brokers, and inspectors. Form 17 is now easy to share for everyone. Ohh and yes even clients can use this App as well. Sending image folders over to vendors, Agents and Members are now easy, no more file sized restricted email attachment issues !!!!!

How To Use DOCUMENTtracker

To open the Documents App click the folder icon in the top left of the dashboard header.

 

 

 

 

 

 

 

To create a new folder click the 'New Folder' icon on the left of the dashboard. To just add a new file click the folder where the file is to be placed.

Blue Arrow indicate File/Folder is a Shared item to a user and a green arrow indicates the file is shared to logged in user. To view shared item click the Shared Folder icon. To remove a user from a shared status or add a user simply hover over folder/file and click the share button.

Click the Email button to send the shared file. Click the Download button to save the file to the local drive. Save and send Documents, PDFs, Movies and even complete folders to any Member or Team!!

 

Files and Folders can be Shared with any of the Members and/or Teams.

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Vendor Job Board

We have teamed up with National vendors needing inspectors to provide a Premium service for:

  • Mold Inspections
  • Relocation Inspections
  • Field Inspections
  • Property Preservation Inspections
  • Radon Testing
  • Insurance Inspections
  • Bank Roof Certs

All Field Jobs In One Place

Inspection companies fill out a company vendor profile, and jobs get paired with your qualifications. Our vendors love the ease of finding qualified candidates, we make it easy to screen & rate you, allowing you to make the best hiring decisions for their business and yours.

These vendor post jobs then posted on our JOBoard, located in your dashboard, where inspection companies can opt in. The great news is we do not charge inspectors for these job leads! They are FREE :)  

All jobs have a scope of work needed with a zip code or location. Interested click the available button and vendor will send all job requirements to you.  

These jobs will populate on your dashboard for you to readily accept and gain inspection approval ... We are talking 1,000s of inspections a year with no fees for the job leads! 

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Newsletter's Shouldn't Cost You Your Lunch

Get a smarter all-in-one Marketing Platform to start growing your Inspection business.

Ispecx was created to help cut down the cost of running a business. An excessive monthly fee for everything adds up fast! Using the paid service of Constant Contact and MailChimp only allow so many subscribers and anyone in the industry knows it takes more than 2000 subscribers to get a decent ROI. So we took the simple concept of newsletters and coded an application into our software that allows inspection companies to send unlimited newsletters to an infinite number of recipients all included. Most inspection companies easily have 12,000 brokers in the service area, so send a newsletter to them ALL!! You now have the ability to send to teams and specific agencies. Customize a John L Scott newsletter or send just to Keller Williams agents within a certain zip code. It's all that easy with our integrated newsletters filter system.

At only $10.00 month also doesn't have to mean we skimped on the features you need. So we have a simple HTML editor with the ability to make professional templates with ease, and you can even use ours to get started. They are simple HTML and can be created in Microsoft Word and converted to HTML with ease. Just look at our cost saving for Home Inspection Newsletters alone!!! You would be spending over $295.00 a month using ConstantContact / MailChimp instead of our system! So Sign Up Today!

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Adding a Twitter, Facebook, YouTube & Google Plus to your Site

It's easy to add your twitter feed to the homepage template. Log in to your dashboard and click the CMS navigation link, top right of the screen next to your profile image.

 

After you Navigate to your CMS dashboard click the tab "Settings" located in the left menu then click "General Settings" tab.

Now you will see under your site setting a field called Twitter Link, Facebook Link, and Google Plus Link.

Simply insert your Social Media URLs and the website app will then become live. Hit refresh on your homepage to verify you have entered the correct Twitter URL.

 

Front page feed is now live and should look like example image.

 

Bottom of your site pages the Social icons link should now be active.

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Adding a Slider Image and Text to Page Headers

With page sliders, you can add slider images, text, and formatting all from the CMS dashboard.

Now Login to your dashboard and click the CMS navigation link, top right of the screen next to your profile image.

 

After you Navigate to your CMS dashboard, click the tab "Settings" located in the left menu. Under the Setting tab Click "Theme Settings."

Now open the 'Home Slider' tab

 

There are seven field settings to edit for each slider page.

 Image - Upload or select your slider image here, press 'Select Image' button

 

Title - Insert the slider title here

 

Title Color - Use the color picker tool or insert the color text code to apply color to the Title text.

 

Subtitle and Description fields are just as easy.

Sliders get organized by using the move icon and simple drag and drop, and sliders will display in order.

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Change An Icon Image

Changing an icon image is very easy. Visit https://fontawesome.com/v4.7.0/icons/ to view a library of available icons and simply just change the name on the dashboard. 

 

 

In the example below, we will change the at sign in the 'What We Do Section" of the HTML editor dashboard by changing 'fa-at' to the new icon name of 'archive' - So new code would read 'fa-archive' and the webpage will now display the archive icon image.

There are hundreds to choose from so have some fun!

 

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Welcome to Newsletters

The other Home Inspection Software companies want you to export your list or use integration which mean you keep paying for extra services. We thought how silly is that when you have all your data nicely organized within your ispecx website?  So we created our own Newsletter system that is completely integrated and EASY to use.

So Drop your Constant Contact or Mailchimp!!!

INCLUDED in our Gold Plan.

We won't charge you a thing, it's all included with your ispecx Gold plan!! Unlimited email and contacts!! That saves you over $20.00 a month and we have no list size restrictions!

It’s easier to create emails using our editor. You can also use our responsive and easy-to-implement templates that have been created by our design experts.

More than 50% of all newsletters are read on mobile devices. Therefore, our email marketing solution for NGOs offers templates that are fully responsive and optimized for all devices. Optimized emails are adjusted to the size of the device being used by your subscribers, which translates into a seamless reading experience. Consequently, it results in better click through and conversions rates. All you need to do is to choose the right template and insert your message to the subscribers. You can also create your own, any HTML template can easily be pasted into the source code and then edited to meet your needs.

Now that is some good News!

But wait there's more!!!!

Newsletters also come with a great dashboard so you know which users open the mail, yearly stats, where it comes from and more.

 

Coming soon! Complete Drip Campaign management for SMS texting!

Create your own TEXT KEYWORD for direct marketing. Market 'TEXT TO' for landing page campaigns and more! Generate More Leads from your inspections!

Consistent Lead Generation

Ispecx’s Lead Pages convert 9-12X MORE website visitors into leads than the average website. How many leads is your website/marketing losing you each month?

5X MORE Sales Conversations

Ispecxl’s CRM responds instantly upon receiving the lead by sending a personalized text and email which results in 5X MORE Sales Conversations from new leads all on auto drive!

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Inspector Business TOOL Tracker is here!!!

Yes, ispecx did that too!! We have added a business tool inventory database that helps your business track your entire business inventory. From the office equipment computers, printers to exactly what each inspectors vehicle has on board at every location. Not only is this an easy way to manage your equipment but it is essential for any insurance claims due to theft, fire or loss. It is also an even better way to determine the value your business needs for insurance coverage and policy updates and with built-in cost values tallying up your tool values is calculated for you. 

This feature is included in every ispecx Business package at no additional charge. The Value of ispecx just keeps adding up :) 

Note: Inspectors can't find this App in your dashboard? That is because this feature is a company admin app for Office staff access only.

Check out our CEtracker as well !!

 

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The New iChat App Brings Your Team Together

Lets face it sometimes Emails get over looked, misplaced or just ignored. So when the office has an import message to get to the inspector how is this accomplished easily? Putting the message right in front of them without the need to check mail or cell phone messages is a must. So how can this get done?

With iChat !! That's how. The ispecx instant messaging app allows instant messages to get posted on the inspectors dashboard where they can't miss it, lose it or forget it !!

This great tool also works with clients, vendors, agents and staff. It is an endless post it note for your business communication.

So what are you waiting for?

Get chatting today.... and Yes your ichat app is FREE for every user :)

How to use iChat:

Top left of dashboard shows ichat icon, flashing red beacon indicates active new chat message recieved.

 

Clicking this icon will open the iChat dashboard interface. Active ichat groups are listed in left colum of dashboard with Green highlights of active ichat room.

 

Groups can be created among all members. This includes clients, inspectors, agents, vendors and more! Click the + icon to create a new Group. ispecx Support Group is default for Admin of inspection company. YES, Chats groups of any kind can be created. In this example it has the ispecx support group and the company PNWIG team chat groups listed, the PNWIG group was created for all inspectors within the company to easily message one another.

The Logo image field also allows users to add profile images to members name or group.

Inviting new member is also easy using the search icon. Simply type in user name and click invite. Invites allow members to know they have been invited to a ichat group.

 

( Easy to follow video tutorials will follow on final UI update, questions please contact us )

** This entire site was created with an ispecx inspector website, FREE to all Inspection companies!! 

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Stay on Top - COMPETITORtracker manages your competition

Yes, Ispecx thought of that too! With our system being designed by an inspection company owner with 25+ years in the business our features are packed full and best of all, included FREE for all our business pro plan subscribers or as an add-on for basic plan users.

Competitor tracker manages all your competitor's activity, sites, ranking and more. Staying one step ahead has just gotten easier.

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CE Credit Tracker

Time flies and keeping track of all your license continuing education credit requirements shouldn't drag your business down. So that is why we at ispecx have created our CE Tracker to manage all of your businesses CE requirements!! We then thought about how could we make it even better? 

With CEtracker you can add as many license types as needed as well as set the hour requirements needed per license. Email notifications can also be set along with currently scheduled CE classes as reminders of the scheduled class. 

Especially useful for multi-inspector firms! So sit back and relax, CEtracker is watching out for you!

 

Easily add company inspectors and unlimited licenses with our inspector dashboard.... dashboard also comes with Light and Dark theme settings:)

Check out our TOOLtracker

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Setting up your Email

We recommend using a Gmail account for your email service. Gmail provides excellent virus protection and spam filters. G-Suite also makes it easy to create an account with Gmail under your domain name such as support@domain.com. To begin to follow these steps from https://gsuite.google.com

Once you're all set up there is no need to navigate to the Google Mail site, everything you need is within your ispecx user's dashboard for you and all the businesses inspectors.

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Creating A Blog Article

Blogs are created from the Admin Panel dashboard. All features are located under the Blog tab.

Under the 'Listing Blog' tab, you can view all active Categories

Under the Listing Blog tab, this where current Blog articles are viewed for editing purposes.

+ Add New under each category is self-explanatory.

 

Creating a new Blog

Press the + Add New Blog to create a new blog.

Use the drop down to select a Category for the Blog.

Tip: The Blog editor window is responsive, you can drag it as large as needed to gain screen real estate 

 

Creating the Blog is as easy as using a word processor. All the standard feature are along the top toolbar and are simply selected by clicking on them. Easy HTML format code can be viewed by using the Source button. 

 

Tip: Use source mode and simply paste in HTML code from any editor of your choice! 

 

The 'Image file' selector is the image for the Article Thumbnail displayed on the main Blog site home page. 

All Blog articles can also be easily exported using the CVS button on the bottom of the Blog list screen. Note: Export is really not necessary, your site is backed up by our system daily:)

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Miles Tracker - Mileage Reporting Made Easy

Keeping track of mileage for tax purposes and inspector miles driven reimbursements just got easier. Our automated tracking system allows scheduled jobs to be tracked from point A to B with just a click of the mouse. Inspectors get assigned to a vehicle, and the tracker does the rest. From one job to the next every mile calculated for you, recorded, date stamped and stored. Users can also keep track of Vehicle maintenance, and equipment stored in the vehicle as well.

Just another one of our great Tracker Apps!! Be sure to check out all of them.

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Inserting a YouTube Video

We made inserting a video simple with the Ispecx CMS editor. Just copy and paste.

Go to the Youtube page URL you wish to insert and click the Share button.

From the Share selection menu choose Embed. Make sure the checkbox for Show suggested videos, Controls, and Title are unchecked. Removing the recommended video gives your site a cleaner look and keeps your visitors on your page!!

  

Now in the shown source code copy the https: link code ONLY 

 

Now Login to your dashboard and click the CMS navigation link, top right of the screen next to your profile image.

 

After you Navigate to your CMS dashboard, click the tab "Settings" located in the left menu. Under the Setting tab Click "Theme Settings."

Click the 'Video Testimonial' tab and Paste the link in the Video Url field. That's it your done. This method gets implemented in the same way.

 

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Home Inspection Company Website INCLUDED

That's right!!!! We have included a website with our ispecx Pro package for FREE. Why? Simply because it just makes sense. You work hard to earn your clients and keeping all your visitors on your site and not jumping them around to third parties domains hurts your SEO. You deserve the credit for your site traffic and to the Search Engine Kings, it Matters. That is exactly why we put our system on your domain and keep your clients on your business page. You have the control of full business dashboards and CMS all within your own site. Your APIs, Your Contacts, Your Invoicing, Your Contracts.... It Is Your Business. So what are you waiting for? Bring your Brokers and Clients to your new website and hit that easy button!

Home Inspection Websites